Payroll Coordinator – Copy

Normans Cay Resort is a premier luxury private community within the Exumas, Bahamas; situated in picturesque Normans Cay. Located 1 hour from Opalocka Airport, Normans Cay is constantly evolving and continues to offer the best experiences within our stunning 2,200-acre property.

We are launching Norman’s following our celebrated collaboration at The Surf Club and we have commissioned Joseph Dirand to design the island’s residences. These are a series of villas at the northern sweep of the island, known as The Whale Tail, and a small group of dwellings along the coast near the Marina. Each is carefully positioned to allow for privacy and immersion in the virgin beauty of the wild. They are the founding stone of our project along with the many amenities, marina and all of the infrastructure the goes into creating a “small city” in such a remote place.

Appreciation and preservation of the extraordinary natural setting is paramount in every decision that is made here, and it’s a sensitivity that is felt across the island experience. Sustainability must be a priority at all times. The clubhouse, restaurants, Cabanas, and all front of house operations require a relaxed precision and quiet sophistication as their modus operandi.

Bringing life to Norman’s Cay requires a shared vision and an ideological approach to achieve a common goal. It is a philosophy underpinned by a celebration of the island’s natural charms combined with a respectful commitment to their preservation. The opportunity is to build a community which embraces these ideals and provide the warmest hospitality that can only be found in the Bahamas. This position will be very demanding, but I believe incredibly rewarding.

Job Summary
The Payroll Coordinator is responsible for managing payroll functions within the organization. This role entails performing various payroll tasks such as verifying timesheet hours, maintaining accurate records, filing documents, entering payroll data, and ensuring balance and precision in all payroll transactions.

Essential Job Responsibilities
The payroll coordinator will possess a comprehensive understanding of the entire payroll process, taking ownership of receiving and calculating hours worked while ensuring compliance with relevant regulations and policies.
– Administering timekeeping programs EWF, including user maintenance, associate enrollment, and providing technical support.
– Managing data for Driver Incentive Program and Employee Incentive Program execution.
– Collaborating with HR to calculate and submit deductions for benefits etc.
– Following the Company-directed Year-End Processes Protocol accurately and promptly.
– Assisting in the administration of the Company’s Paid Time Off policies and associate time-off accruals.
– Developing and preparing payroll reports and compensation studies as requested.
– Facilitating new employees on boarding process, Termination, and adjustments as needed using the HR system.
– Providing support to employees and managers regarding payroll-related inquiries.
– Receive approval from upper management for payments process when needed.
– Address issues and questions regarding payroll from employees and superiors
– Prepare reports for upper management, finance department etc.
– Rolling out and administering various payroll compensation and incentive programs.
– Calculate the correct amount incorporating overtime, deductions, bonuses etc. with the assistance of a computer system.
– Keep track of hour rates, salary, compensation benefit rates, new hire information etc.
– Handling accounts payable responsibilities related to compensation, benefit programs, incentives, rewards,
– Process NIB C10 contributions payment.
Demonstrate excellent communication skills, strong organizational skills.
Attention to detail and ability to handle confidential information.
Undertaking any additional duties as needed.

Qualifications
Required Education & Experience
• Bachelor’s Degree in finance, Business Administration, accounting, or relevant field is a plus.
• 2 years or more experience.
• Proven experience as payroll specialist or payroll manager.
• Solid understanding of accounting fundamentals and payroll best practices.
• Hotel, resort & hospitality Finance business administration experience are a plus.
• Very good knowledge of legislation and regulations of the field.
• Proficient in MS Office and good knowledge of relevant software (e.g. EWF, Time clock plus, ISL) and databases.
• Trustworthy with attention to confidentiality.
• Outstanding organizational ability with great attention to detail.
• Excellent communication skills.
• Have knowledge of financial tools such as Opera, spreadsheet software, accounting software and enterprise resource planning systems is a plus.
• Strong understanding of financial principles and techniques
Additional Skills and Attributes
· Must have leadership, good interpersonal skills and other soft skills as these are critical to be successful in the role.
· Must be initiative-taking and able to multi-task.
· Must be able to work independently.
· Must have the ability to lead, motivate, and develop others.

Physical Requirement
• Be able to sit at a desk for prolonged periods of time, looking at the computer.
• Must have the stamina to work extended hours.

Exciting opportunity available! Send your resume and cover letter to jobs@normanscay.com to be considered. Indicate the “Payroll Coordinator” in the subject line.

Join our team and take the next step in your career. We can’t wait to hear from you! Only shortlisted candidates will be contacted.